Consulting Business
The Winner Is… itensil
As I discussed in our last post, “A Consultant’s PMO”, we are looking for a PMO (Project/Program/Portfolio Management Office, take your pick) tool to form the core tool to help manage the business of the Centivity group. That is a group of independents that function as a single market entity that I’m affiliated with. Based on our selection criteria we have selected the Knowledge Apps™ tool from Itensil.
What we’ll do in today’s post is examine why we made this decision. Clearly, Itensil is not a household name and they certainly aren’t a large company so why would we make this decision. I believe there are some interesting answers.
The first thing to remember is that we are looking for a tool to manage a collection of projects, resources, documents and manage a collection of proposals, including the creation of those proposals. Consultants have to find work before they can do it. When we include the creation and management of proposals into the mix we extend the scope for our tool beyond just a traditional PMO application. We must also have the ability to manage resources and their activities that are not associated with any projects. Also, we have no expectation that one tool will do everything. Our goal is to minimize the portfolio of required software.
First we must decide how to minimize the required software. To do that we have to decide what functionality is needed in each tool. Besides the list of requirements identified in the last post, we need accounting functionality and project scheduling functionality. We need for the selected tool to connect with an accounting package. For the SMB (Small to Midsize Businesses) we chose Intuit QuickBooks for starters. It is not an elaborate tool but will service our needs. Other tools may be used instead of QuickBooks based on client requirements. As for project scheduling, I confess I’m a Microsoft Project bigot. There are many other tools and several are web-based. However, Project has been around for a long time, has many users and is a solid tool for most projects. It may run out of gas for very large projects and it may be overkill for very small projects. It is still a great overall standard for the majority of projects that we’ll run into. It too can be replaced based on client requirements.
For us, workflow is actually fairly significant. We need to standardize our business processes so we’re not reinventing how we do business with every project and proposal. That is a typical problem with small companies. We must position ourselves for an active future. Being able to incorporate automated workflow into our tools is very important, if not essential.
Now let’s focus on the available solutions. Before we start I want to acknowledge that many of you can provide many alternatives to the field of candidates we chose. We make no claims that our process was exhaustive. It did include representation of the major solution types of interest to us, like minimum cost, maximum project management features, strong document management and collaboration capabilities. First up is Google Docs. It is definitely the low cost leader. We are definitely very budget conscious so this was an early leader. However, it runs out of gas on many fronts very quickly. It’s OK for light document management and can provide some project management capabilities but, frankly, won’t build a lot of confidence in our prospective clients. It may be useful to get started but doesn’t meet the client sniff test.
Now let’s consider a Microsoft Exchange/SharePoint solution. This approach is very capable for document management, proposal management and non-automated workflow management. It’s fairly expensive and we’re pretty much on our own for doing the plumbing connections to other apps (obviously we can always hire help). This approach is not intrinsically cloud-based so there are some IT management requirements. We don’t need to worry about those things for a while. It would produce very capable tools but there would be more up front work than we want.
Next is the Project in a box solution. This is very much a document-centric approach with a heavy focus on lean project management. It is not intrinsically cloud-based which, like the Microsoft-centric approach, means more IT management. While having DSDM Atern artifacts built in is a big deal to me, it doesn’t provide a good all around solution. Connecting other apps to it is problematic. The fact that it is supported out of the UK is very inconvenient, not a deal killer but definitely a problem.
Finally, we’ll consider the Itensil Knowledge Apps™ approach. Their Knowledge Apps tool is basically a framework that is, in turn, customized to the customer’s requirements. That customization is remarkably easy and fast. Their basic offer includes a customized Knowledge App to help us get going quickly. They are cloud-based and, therefore, easily accessible by all of our project resources regardless of location. Workflow is built in, as shown in the diagram on the right, which is a huge deal for us. Wiki-based document management is strong, making collaboration on projects and proposals very easy. It can manage proposal creation as a project and supports other forms of collaboration as well. They can he
lp us with connecting the plumbing to other apps as well.
On the downside, they are a small company and there is some risk there. We have made arrangements with them that will mitigate that risk to our satisfaction. On the upside, they are a small company which makes other small companies (like us) a big fish in their pond. That’s a good thing. It offers functionality similar to Microsoft SharePoint Workspace 2010 in a cloud-based format. That is another good thing.
Overall, we were impressed with the tool. We like what it is now and what it will become. Everyone on our side was excited with what they saw during the demo. Oh yes, and we like the price. It’s one of the more affordable tools which is a big thing to us small companies. I also believe that we have a good relationship with their management. I think they’ll deliver on everything they’ve promised. We’ll keep you posted.
This post has run over my word limit so I’ll stop now. I believe that we’ve made the right decision for our PMO needs. We are looking forward to customizing the Knowledge Apps framework and working with Itensil to grow their product (the big fish in a small pond effect). Let me know if you have any questions.
Stay tuned for more…
Consulting Ecosystems – What’s Next
(Originally posted on 4/28/10 and reposted 8/10/10 due to technical problems)
I was recently at a SIM (Society for Information Management) dinner. The speaker was Jim Stikeleather, CTO of Dell Services (formerly Perot Systems). The title of his presentation was “Next Generation Computing”. I’m not going to try to repeat the presentation here, he did a much better job than I could do (it was a good presentation). I will focus on a few of the points he made. They relate to my last post, “A Consulting Ecosystem“. In that post, I warned you that there would be more on the topic. Well, here is the next installment.
I have included three slides from his presentation. All of these images are linked to full size versions, so click on them if you want to see the details of the slides. I have also included a PDF version of the full presentation here. The presentation includes some specific information about Dell Services that may be of interest to you as well.
In my last post I discussed the idea of the “Hollywood” business model and what it meant for small consulting companies. This presentation provided some of the inspiration for those views. I believe what I liked most about it was that our views of the future were so similar. Obviously, if he agrees with me he must be right on target. In the above slide he identified 
the trends and drivers in play. The point here is that as computing functionality becomes more available and less expensive, it can be more widely used. It also makes it less of a differentiator for individual companies. I have long believed that computing power has no intrinsic value. Its only value comes from those business capabilities that are enabled by its use. I’m sure that view is not well received by much of the IT community but my experience proved to me long ago that this is true.
I think another interesting point is show in the slide covering the evolution of cloud computing. In this slide, he provides a vision for the evolution toward the federation of cloud resources and applications. In this context, a “federation” means using multiple cloud applications together to meet a business goal or goals. What this means to me is that we should see more and more “specialist” applications being mashed-up and used together. This idea is some time away but I believe it is a reasonable expectation since we’re seeing it today to some extent. As standards mature this trend should accelerate.
Some of the slides in this presentation offer a specific timeline with forecasts by year. While these forecasts seem reasonable, I am a little nervous about forecasting specifics far into the future. However, I do agree with the overall trends. I do believe our comfort level with the use of cloud-based applications will grow steadily over time. I believe that standards will continue to mature. I do believe that more and more organizations will want someone else to provide the computing infrastructure. I believe that cloud-based applications will become more capable over time. I believe that the physical infrastructure of the cloud will become more capable and reliable over time.
The presentation document speaks to business process outsourcing, or BPO, more that the speaker actually did. The presentation was very interactive and so it was hard to get to everything. As a disclaimer, I must mention that my business does not include BPO but does include the analysis of business processes. The two are separate but the analysis work is often part of a larger consulting engagement for BPO firms. The question here is very personal for each BPO customer. Essentially, it boils down to whether a prospective customer is comfortable with their business process living outside their firewall. The data that I’ve seen implies that small to midsize businesses (SMB) are signing up quickly but larger businesses are taking more time to decide. It’s basically a cost reduction decision with some business simplification thrown in to the mix.
I can’t say that I’m as enthusiastic about this as the other topics of the presentation. Besides that, I can’t find a consistent definition of what BPO “2.0″ means. I’m going to assume in this post that it means more pervasive use of BPO than “1.0″ versions and includes the idea of federated BPO providers. Having run many manufacturing business processes over the years, I struggle with the idea of my business processes living outside the firewall. I’m sure I’ll get there eventually. The closer an application lives to my company’s P&L, the closer I like it to be to me. I just worry about the exposure to cloud-centric risks like a patch or upgrade to the application coming as a surprise.
In conclusion, I think this presentation was valuable in that it collects insight from various sources, not just Dell/Perot. It did include some Dell/Perot sales material but that’s to be expected and wasn’t emphasized by the speaker. I encourage you to take a harder look at the presentation. It has some valuable nuggets of information. It does support the notion that the technology world is evolving in a direction which will allow smaller consulting companies to be far more scalable and effective than ever before (good news for us!).
Thanks for stopping by.
What is Midsize?
I was at an Oracle event this week being updated on their new Enterprise Manager 11g. It will be the subject of a future blog post so I won’t go into it now. I went there to see how this software could be of use to the midsize manufacturing and E&P industries as well as the service companies that market to them. As I watched the presentations I was struck by the fact that I was uncertain of the value this tool for the market segment I was focused on.
Then I realized that the reason I was uncertain was that I have been relying on a vague, generalized notion of what midsize meant. We have all seen a simple pyramid like the one shown on the left to represent market segments. The sections are defined by clean, straight lines. In this pyramid I have shown clouds around those clean, straight lines as an indication that they actually have fluffy, vague locations on the chart. I knew that I had to firm up my definition of what midsize meant.
So what is involved in defining midsize as it relates to businesses? First, we have to realize that one variable is the industry that business is in. For example a midsize bakery is not the same size as a midsize refinery. Another popular definition is the number of employees. In both cases, the definition depends on the industry. The dilemma for those of us who have to worry about marketing is that definitions more complex than the ones already noted are not useful for sorting available data into market segments. By that I mean that data on number of employees, revenue and industry are readily available from various sources. Those criteria can be easily plugged in to database searches to generate categorized lists for marketing campaigns.
I believe what is needed is a two pass approach. First, use the simple criteria noted above for a first cut on the data. Then use a more elaborate rating system 
to fine tune and validate the list. It’s more work for sure but will generate higher quality marketing data. My rating system focuses on the notion that the complexity of a business is more useful metric for defining midsize. The list represented by the radar chart on the right identifies a number of attributes to be evaluated. Not all of the attributes listed are complex, like revenue and employees, but most are. For example, one of the attributes is the use of social media tools by a business. Clearly, most businesses do not use them very much at this time but the trend is for increased use in the future for most businesses. Increased use of social media incrementally increases the complexity of the business.
My rating system gives each attribute definitions for each of five ratings. Each attribute is considered for the subject business and given a rating. For those of us who prefer visual representation of data a radar chart provides a shape that corresponds to the overall complexity of the business.
I suggest that this approach would be helpful for the subject businesses themselves. This rating system is basically a simple methodology to focus on each segment of their business, decide where it is today and where they want to go in the future. The results can then be used to decide what projects to pursue and what priorities to set. Large enterprises already have very complex and sophisticated approaches to doing the same thing. Smaller businesses have neither the time nor specialized resources for complex approaches. My rating system can be used in a limited amount of time by non-specialists.
I hope my pitch for a rating system to assess business complexity as the definition of midsize provides some food for thought for customers and vendors alike. I’m not sure referring to my market as mid-complexity businesses would be right thing to do. Maybe I’ll just keep referring to midsize businesses as my market and send a link to this blog post as follow-up.
Thanks for stopping buy. Stay tuned for more…